Vehicle Manufacturers

Early Warning Reporting

Important Announcement

NHTSA's Office of Defects Investigation (ODI) will soon be launching a new Early Warning Reporting (EWR) Portal for manufacturers. This new portal will be the central site where manufacturers will submit Field Reports, Death and Injury Report responses to Death Inquiries (DIs), responses to Comprehensive Inquires (CI), aggregated dataincluding production, death and injury claims, and warranty claims, and Substantially Similar annual reports.

This portal is intended to standardize the processes by which manufacturers submit information required by the Transportation Recall Enhancement, Accountability, and Documentation (TREAD) Act. The EWR Portal will allow manufacturers to:

  • Upload files directly to the Trends Analysis Division (TAD) of ODI via a secure web portal;
  • Manage historical submissions;
  • View the status of submissions (accepted, rejected, or in process);
  • Respond directly to DIs and CIs; and
  • Communicate with NHTSA regarding ongoing inquires, investigations, and compliance with TREAD/EWR reporting requirements.

It will also provide ODI with enhanced capabilities to monitor and report on manufacturers' compliance with TREAD/EWR reporting requirements.

What is changing?

  • Manufacturers will be required, with limited exceptions, to upload all submissions and inquiry responses related to TREAD/EWR via the EWR Portal.
  • The Secure File Transfer Protocol (SFTP) servers used today for TREAD/EWR submissions will be decommissioned.
  • Aggregate data will no longer be accepted via Excel format. Manufacturers will be required to submit data in XML format. An Excel to XML converter tool will be available on the EWR Portal to assist manufacturers.
  • Submissions are to be completed by manufacturers and will no longer be uploaded by TAD or the EWR Helpdesk.
  • The EWR account management services provided on https://www-odi.nhtsa.dot.gov/ewr/login.cfm will be discontinued.
  • The data entry applications on https://www-odi.nhtsa.dot.gov/ewr/login.cfm will no longer accept Equipment and Low Volume Vehicle Death and Injury submissions.

What is staying the same?

  • Manufacturers must continue to submit TREAD/EWR submissions as they currently do until they are notified by TAD via email that the EWR Portal is available.
  • The EWR reporting requirements for regulation 49 CFR Part 579 are still applicable, and there are no changes to data-reporting requirements or reporting frequency.
  • Existing primary and secondary EWR accounts will be moved to the new EWR Portal.
  • Manufacturers can access submission information and view status information. All historical submissions will be available upon EWR Portal login.
  • The EWR Helpdesk will still be available for questions and issues at mfrewrhelpdesk@dot.gov or 202-366-3348.

How can I learn more?

  • Training sessions will be offered to all EWR account contacts and communicated via e-mail in the coming months. Please update your company's contact e-mail address by contacting the EWR Help Desk to ensure you receive all communications regarding the TREAD/EWR submission process and EWR Portal.
  • Check back often for status updates.
  • For all other questions, please contact the EWR Helpdesk at mfrewrhelpdesk@dot.gov or 202-366-3348.

On behalf of NHTSA, thank you for your continued partnership.

Tanya Topka

Division Chief, TAD

 

Status Updates

Status updates will be posted here as they become available.

Overview

EWR Manufacturer Account Login

The TREAD Act of 2000 mandates certain requirements regarding EWR by vehicle manufacturers. 

Manufacturers are required to submit information to NHTSA related to vehicle safety issues and recalls.

Additional Information

The following table lists the EWR submission time periods for Aggregate data, Death and Injury data, Field Reports and Substantially Similar Vehicles.

YearQuarterReport TypeBegin DateEnd DateDays
 
20194Aggregate1/1/20203/2/202061
Death and Injury1/1/20203/2/202061
Field Reports1/1/20203/16/202075
Substantially Similar Vehicles8/1/201911/1/201992
20193Aggregate10/1/201912/2/201962
Death and Injury10/1/201912/2/201962
Field Reports10/1/201912/16/201976
Substantially Similar Vehicles8/1/201911/1/201992
20192Aggregate7/1/20199/2/201963
Death and Injury7/1/20199/2/201963
Field Reports7/1/20199/16/201971
20191Aggregate4/1/20195/31/201960
Death and Injury4/1/20195/31/201960
Field Reports4/1/20196/17/201977
EWR submission time periods for Aggregate data, Death and Injury data, Field Reports, and Substantially Similar Vehicles

Getting Started

Eight easy steps to set up an account and submit data.

 

  1. Apply for an EWR Manufacturer Account.

  • Before you can begin submitting EWR aggregate ata, death and injury data, and/or field reports to NHTSA, you must apply for an EWR account by downloading and filling out a NHTSA EWR Manufacturer Account Application.
  1. Receive EWR Manufacturer Account information.
  • NHTSA will send you your EWR account information.
  1. Change password.
  • When you receive your EWR account information, you must login to EWR Login page to change your temporary password.
  1. Download templates and instances.
  1. Download SFTP software.
  • Download and install the necessary SFTP software for transferring your files to one of the SFTP servers, if you are planning to use an SFTP server. For more information, refer to the FAQs. If you are not planning to use the SFTP servers to submit your data, disregard step 6.
  1. Test SFTP connectivity.
  • Test to make sure that you can connect to the Secure File Transfer Protocol (SFTP) server. For more information about connectivity issues, refer to the FAQs.
  1. Populate templates and instances.
  • Populate the Excel template(s) or XML instance(s) with manufacturer data for aggregate, and/or death and injury submissions. For field reports, make sure that the file names meet the file naming requirements for field reports. For more information, refer to Field Report Submissions (PDF, 228 KB).
  1. Submit data.
  • Once you have determined that you can connect to the SFTP server, and you have populated your Excel templates or XML instances, you are ready to submit your manufacturer data to NHTSA/ODI.

Submitting Data

The U.S. State Codes and Foreign Country Names (not codes) are used in all of the EWR Death and Injury templates and instances.

In your EWR data, use the U.S. State Codes used by the United States Post Service.

Use Foreign Country Names (not codes) in your EWR data. These names have been developed by the International Organization for Standardization (ISO) 3166.

The country names listed on this page are supported by Artemis for EWR. NOTE: Artemis does not perform any validation on the foreign country names. This information will be entered as-is into the database.

The following table lists the Excel templates that are available for use in recording EWR aggregate data, and death and injury data.

  • The Excel templates with the .xls extensions can be used with Microsoft Excel 2000 and 2003. 
  • The Excel templates with the .xlsx extensions can be used with the latest versions of Microsoft Excel (2007 and newer). 
Report Type2000/20032007/2010NHTSA Revision NumberLast Updated
 
Buses, Medium & Heavy Vehicles Aggregate.xls.xlsx2.001/1/2015
Buses, Medium & Heavy Vehicles Death and Injury.xls.xlsx2.001/1/2015
Child Restraint Aggregate.xls.xlsx1.208/16/2006
Child Restraint Death and Injury.xls.xlsx1.208/16/2006
Equipment Death and Injury.xls.xlsx1.208/16/2006
Light Vehicles Aggregate.xls.xlsx2.001/1/2015
Light Vehicles Death and Injury.xls.xlsx2.001/1/2015
Low Volume Vehicles Death and Injury.xls.xlsx2.001/1/2015
Motorcycles Aggregate.xls.xlsx1.208/16/2006
Motorcycles Death and Injury.xls.xlsx1.208/16/2006
Substantially Similar Vehicles.xls.xlsx1.208/16/2006
Tires Aggregate.xls.xlsx1.408/16/2006
Tires Death and Injury.xls.xlsx1.208/16/2006
Trailers Aggregate.xls.xlsx1.208/16/2006
Trailers Death and Injury.xls.xlsx1.208/16/2006
EWR Excel Templates for download

The following table lists the XML instance files (.xml) that are available for use in recording EWR aggregate and death and injury data.

Report Type/XML Instance File (.xml)NHTSA Revision NumberLast Updated
 
Buses, Medium & Heavy Vehicles Aggregate2.001/1/2015
Buses, Medium & Heavy Vehicles Death and Injury2.001/1/2015
Child Restraint Aggregate1.208/11/2003
Child Restraint Death and Injury1.208/11/2003
Equipment Death and Injury1.208/11/2003
Light Vehicles Aggregate2.001/1/2015
Light Vehicles Death and Injury2.001/1/2015
Low Volume Vehicles Death and Injury2.001/1/2015
Motorcycles Aggregate1.208/11/2003
Motorcycles Death and Injury1.208/11/2003
Substantially Similar Vehicles1.208/11/2003
Tires Aggregate1.409/27/2003
Tires Death and Injury1.208/11/2003
Trailers Aggregate1.208/11/2003
Trailers Death and Injury1.208/11/2003
EWR XML Instances

The following table lists the XML schema (.xsd) that are available for use in validating EWR aggregate and death and injury data that you enter into XML data files. Once you have downloaded the schema, you may use them in conjunction with the NHTSA EWR XML Validator to validate your XML data files before you submit them to NHTSA. 

Report Type/XML Schema File (.xsd)NHTSA Revision NumberLast Updated
 
Buses, Medium & Heavy Vehicles Aggregate2.001/1/2015
Buses, Medium & Heavy Vehicles Death and Injury2.001/1/2015
Child Restraint Aggregate1.308/19/2003
Child Restraint Death and Injury1.308/19/2003
Equipment Death and Injury1.308/19/2003
Light Vehicles Aggregate2.001/1/2015
Light Vehicles Death and Injury2.001/1/2015
Low Volume Vehicles Death and Injury2.001/1/2015
Motorcycles Aggregate1.308/19/2003
Motorcycles Death and Injury1.409/12/2003
Substantially Similar Vehicles1.308/19/2003
Tires Aggregate1.509/27/2003
Tires Death and Injury1.509/27/2003
Trailers Aggregate1.308/19/2003
Trailers Death and Injury1.409/12/2003
EWR XML Schema

The XML Validator application enables you to validate your XML documents against the specified XML schema before you submit your EWR data to NHTSA.

 

Prerequisites for Using the NHTSA EWR XML Validator

Before you can use the NHTSA EWR XML Validator, make sure you have the following installed on your PC:

  • Microsoft MSXML 4.0 Parser
  • Microsoft Internet Explorer 6.0 or greater

Installing MSXML 4.0 Service Pack 2

Before you can use the NHTSA EWR XML Validator, you must install Microsoft MSXML 4.0 Service Pack 2 (SP2). Use the following procedure:

  1. Click on the following link to access the Downloads page on the Microsoft website (URL: http://www.microsoft.com/downloads/): MSXML 4.0
  2. Click on msxml.msi to download the file. The File Download dialog box appears.
  3. Click the Open button to begin the download process. Once the file is downloaded to your PC, the MSXML 4.0 SP2 Parser and SDK Setup dialog box appears.
  4. Click Next. The License Agreement dialog box appears.
  5. Select the I accept the terms of the License Agreement radio button. The Next button is activated.
  6. Click the Next button. The Customer Information dialog box appears. Your name and your organization name appear automatically in the User Name and Org. fields.
  7. Click Next. The Choose Setup Type dialog box appears.
  8. Click Install Now. The Completing MSXML 4.0 SP2 Parser and SDK Setup Wizard dialog box appears.
  9. Click the Finish button to finish the installation process. The MSXML 4.0 SP2 Parser is installed in the background, which means that it does not appear either on the Start menu or as an icon on your desktop.

To verify that the MSXML 4.0 SP2 Parser is installed on your machine, select Settings from the Start menu and then double-click on Add/Remove Programs to see the list of programs currently installed. The MSXML 4.0 SP2 Parser and SDK should appear in the program list.

 

Enabling Active Scripting

Before you can use the NHTSA EWR XML Validator, you must make sure that you have Active Scripting enabled in your browser. The NHTSA EWR XML Validator will not work unless this feature is enabled. Use the following procedure:

  1. Open a browser window.
  2. Select Internet Options from the Tools menu. The Internet Options dialog box appears.
  3. Click on the Security tab.
  4. Click on the Local Intranet icon and then click the Custom Level button. The Security Settings dialog box appears.
  5. Scroll down to Scripting/Active Scripting and select the Enable radio button.
  6. Restart your browser.

You are now ready to download the NHTSA EWR XML Validator. The NHTSA EWR XML Validator enables you to validate your EWR XML documents against the specified XML schema.

 

Downloading the NHTSA EWR XML Validator

  1. Download the NHTSA EWR XML Validator .zip file to a directory on your local machine: NHTSAEWRXMLValidator.zip
  2. Use an archive utility to unzip the file.
  3. Double-click on the NHTSA EWR XML Validator icon. For more information, see the context-sensitive help associated with the NHTSA EWR XML Validator. You can access the help by clicking on the Help button from within the NHTSA EWR XML Validator.

All supported EWR file types may be submitted using one of the Artemis Secure FTP (SFTP) Servers.

  • Aggregate, Death and Injury, and Substantially Similar Vehicle Submissions
    To submit Aggregate, Death and Injury, and Substantially Similar Vehicle (SSV) data, use the Artemis SFTP server (DNS name: ARTSFTP.ODI.NHTSA.DOT.GOV).
  • Field Report Submissions (PDF, 228 KB)
    To submit field reports, use the secure field report server (DNS name: ARTFRSFTP.ODI.NHTSA.DOT.GOV). 

NOTE: If you send your file to the wrong SFTP server (for example, you submit an aggregate data file to the field report server), your submission will be rejected.

There are multiple applications that you can use to connect and transfer to the SFTP server. You must however, use the Secure Shell (SSH) 2 protocol. SSH (Secure Shell) is a program to log into another computer over a network, to execute commands in a remote machine, and to move files from one machine to another. It provides strong authentication and secure communications over unsecured channels. It is intended as a replacement for rlogin, rsh, and rcp.

WinSCP

One of the products that has been tested for use with Artemis is WinSCP, a free GUI drag and drop application. It has been selected as an example to show users the process for uploading files to the SFTP server.

NOTE: You may use any SSH2-based tool that your organization desires.

If you would like more information, see http://winscp.sourceforge.net/.

Viewing/Downloading Information about WinSCP

If you would like information about how to create a session and submit EWR files to the SFTP server, click on the following link to view and/or download the document:

EWR Data File Transfer Setup Using WinSCP 3.8.2 (PDF, 190 KB)

 

PSFTP

One of the applications that has been tested for use with Artemis is the PuTTY Secure File Transfer (PSFTP) client. PSFTP is a command line tool that you can use to transfer your EWR files to the Secure FTP (SFTP) server. PSFTP is a free product that you can download from the Internet that uses the SSH 2 protocol.

Download Instructions

Use the following procedure to download the psftp.exe file and transfer your EWR files:

  1. Download the psftp.exe to your workstation using the following URL: http://the.earth.li/~sgtatham/putty/latest/x86/psftp.exe
    The File Download dialog box appears.
  2. Click Save to save the file to your desktop.
  3. Click on the psftp.exe icon on your desktop. A command window opens.
  4. Enter the following at the psftp prompt:
    open hostname
    • For submission of Aggregate, Death and Injury, and Substantially Similar Vehicle data, the Hostname is ARTSFTP.ODI.NHTSA.DOT.GOV.
    • For submission of field reports, the Hostname is ARTFRSFTP.ODI.NHTSA.DOT.GOV.
  • Press Enter. The "Login As:" prompt appears.
  1. Enter your EWR account user name and press Enter. The SSH key prompt appears.
    NOTE: The SSH key prompt only appears the first time you log into the SFTP server, or if you log in from a different computer.
  2. Enter "Y" in response to the prompt and press Enter. The password prompt appears.
  3. Enter your EWR password and press Enter. The pathname for your root directory appears.
  4. Enter the following to transfer your EWR file to the SFTP server:
    put drivename:\"Path to File"\filename
    Where:
    • drivename is the local drive where the file directory is located (for example c:\).
    • "Path to File" is the directory where the EWR file is located. If the directory contains more than one word separated by spaces, you must use double quotes around the path name (for example "My Documents").
    • filename is the name of your EWR file.
  5. Press Enter. The file is transferred to your root directory on the SFTP server.

Support Documents

Fill out this application and send it to NHTSA/ODI via FAX 202-366-7882 or e-mail odi.ewr@dot.gov, to apply for an EWR account.

NHTSA EWR Manufacturer Account Application: Word (82 KB) | PDF (316 KB)

Directions for filling out the application are included with the application. They can also be found in Section X, Appendix A of the related compendium.

Use this EWR account to submit field reports to the Artemis Secure Field Report Server as well as the secure data server.

NOTE: Manufacturers of Equipment and Low Volume Vehicles who DO NOT sell substantially similar vehicles in foreign countries do not need an EWR ID unless they are reporting death incidents. NHTSA ODI will not issue a manufacturer an EWR ID unless the manufacturer is planning to report death incidents.

A request may be submitted for confidential treatment of certain Early Warning Reporting data to NHTSA.

Questions and Answers regarding Confidential Treatment of EWR Data (PDF, 25 KB) will provide you with the information necessary to ensure that your request for confidential treatment is properly considered.

Data Search